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Forms - Guidelines - Procedures

All our public forms are listed here. They are broken down into 3 categories:

House League Forms - REP/Competitive Forms - Ontario Soccer Forms

House League Forms


.    Outdoor Registration Form - Hardcopy of registration form
.    Participation Agreement - The back-side of registration form
.    Credit Card Authorization - If using credit card as form of payment
.    Request Form - Special request form [see applicable dates on Outdoor information sheet below]
.    Outdoor Information - All our outdoor information in one handy document
.    Coaches Form - If volunteeruing to coach
.    HL Sponsorship Form - If you have a sponsor   
.    Outdoor Playing Rules - These are the playing rules for the Outdoor season
.    Outdoor Festival [Vaughanfest/Soccerfest] Playing Rules - These are the playing rules for the 2018 Outdoor end-of-season tournament
.    Indoor Playing Rules - These are the playing rules for the Indoor season

.    Playing up a year - If you intend on having your player playing up an age division

.    HL - Outdoor Game Sheet - This is a gamesheet in excel format
.    Complaint Form
.    Dispute Resolution Request Form
.    VSC Volunteer Form  - Complete if you will be volunteering with Vaughan Soccer Club
.    VSC Volunteer/Staff Screening Protocol 
.    Accident Claims




Please click here if you are looking for a SPONSORSHIP Form. All forms listed by program at bottom of sponsorship information page. Reap all the benefits for your business when you support our Grassroots Youth House League program!


Match Officials

The following are forms that are required for VSC Match Officials.

.    Match Officials Code of Conduct


REP/Competitve Forms and links:

The following are commonly asked for forms that are required for Competitive/REP teams. Please note that the further away from home you travel the longer your form will take for approval.



Looking for a tournament? Check out the OS's tournament information page at http://ctms.ontariosoccer.net/

Need help? See the Competition and Travel Management System – CTMS User guide

Travel Information and timelines:

If your team is about to travel outside York Region, but within Ontario - must be approved by the YRSA.
If your team is about to travel outside Ontario, but within Canada - must be approved by the YRSA and the OS. 
If your team is about to travel outside Canada - must be approved by the YRSA, the OS and the CSA.

Estimated Times to get approval:
YRSA: one week - YRSA and OS: three weeks - YRSA, OS and CSA: six weeks

Travel considerations - if travelling outside your district - ATF APPLICATION: 

Vaughan Soccer Club team: If you are playing in a tournament which is outside York Region District you will need permission from the YRSA [our governing district] to attend.
ATF: Application to Travel to a Tournament or Exhibtion Game outside the YRSA: http://ctms.ontariosoccer.net/

Check ATF's Approvals

Are you looking to see if an ATF application has been approved? http://ctms.ontariosoccer.net/

Exhibition Games:

If you are hosting or playing in an exhibition game you will need permission from the York Region Soccer Association to do so.

Application to Host an Exhibition Game: http://ctms.ontariosoccer.net/
Application to play an Exhibition Game OUTSIDE the YRSA: http://ctms.ontariosoccer.net/
REP/Competitive Gamesheet for exhibition games

Approved Ontario Tournaments/Exhibition Games

Are you looking to see if an Exhibition Game application has been approved?: http://ctms.ontariosoccer.net/ 

VSC Official Exhibition Game Sheet [gamesheet]: https://drive.google.com/file/d/0B53yqYo0w5pqUFlRSmhvQWctd00/view?usp=sharing


.    Code of Ethics for Parents
.    Code of Ethics and Conduct for Players

Coaching and Admin Staff:

All Forms Needed: a) REP Coaches and Admin and b) HR Information Sheet and c) REP Coach and Admin Staff - Code of Conduct and d) Outdoor Rep Team Information Sheet [Contact Sandra Colica] e) Confidentiality Agreement and f) Oath of Confidentiality

.    VSC REP Team Checklist [Contact Sandra Colica]
.    Team Playing Out Application Form 
    VSC Volunteer Form - Complete if you will be volunteering with Vaughan Soccer Club. | VSC Volunteer/Staff Screening Protocol
.    CIVICYork - Community Information and Volunteer York Region Form - May be required if volunteering for Vaughan Soccer Club, contact Volunteer Coordinator
.    Rep Financial Statement
.    Traveling Allowance Info for Various Age Divisions
.    Development Matrix
.    REP/Competitive Gamesheet for exhibition games
.    Incident/Accident Report
.    Revised Incident Concern Report
.    Complaint Form
.    Dispute Resolution Request Form


Step by Step Instructions:

Step a) COACHES/PARENTS - Report the accident for club records ONLY by completing the Accident Report Form and return back to club administrator: admin@vaughansoccer.com
Link to: Accident Report Form

Coaches/parents to submit your accident claim please visit the Ontario Soccer Website Insurance and follow the instructions listed below…
Direct Link: http://www.ontariosoccer.net/clubs-districts-insurance

Step b) Accident Claim Submission

Please locate specific form required, complete and submit ALL forms and submit to insurance@ontariosoccer.net [please carbon copy Sandra admin@vaughansoccer.com] for validation before sending to the insurer.
Link to: Accident Claim Forms

OTHER Ontario Soccer FORMS


VSC Board of Directors Forms

.    Oath of Confidentiality
.    Director’s Code of Ethics
.    Conflict of Interest


If you cannot find the form you are looking for here, please contact our Office Admin.

Last modified onWednesday, 16 October 2019 19:27
Sandra Colica

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The field closure hotline for the city is 905-832-8577 press 3. Please note: be patient, listen to the voice message, and wait for the prompts given by the recording, the extension listed may have changed. Please note this wet field policy usually applies to grass fields.

In the interest if maintaining the high quality of playing fields and in effort to prevent injury, the City of Vaughan will enforce the following policy and procedures when sports fields become saturated. Sports fields issues/concerns are managed by the City of Vaughan. In order to preserve the quality of City maintained sports fields, the Parks Operations staff maintain our sports fields with the assistance of the Managing Use on Premium Fields Policy and Wet Field Policy.  If there is a heavy rainfall and saturation on the sports fields,  Parks and Forestry may temporarily close soccer fields as per the policy.


Attention All VSC members: Be the first to know when sports fields are closed! The City of Vaughan has an alert system to email you once aSports Field Notice is posted on the website. By simply creating a profile on the City website and signing up for email alerts, notices will be sent to you by email the moment they happen!

How to register for weather alerts:

1. Go to www.vaughan.ca
2. Select REGISTER (top right), follow prompts and Submit
3. An email is sent to you to activate your account. Click on the link in the email and you will confirm that your account is activated
4. Login (top right) to www.vaughan.ca
5. Click MyAccount (top left), click on my MyAlerts
6. Click on Sport Field Closure
7. Save Changes and LogOut


Please note: Vaughan Soccer Club has been notified by the City of Vaughan that parents/teams using school fileds, should refrain from parking in the school parking lots. School parking are not part of City of Vaughan field permits (OUR PERMITS ARE ONLY FOR FIELDS). Vaughan Soccer Club have no permit that allows us to use the school parking lots and therefore, parking lots will be locked by the schools. AVOID having your vehicle locked in!!!



11151 Keele Street. 
Maple ON. L6A 1S1

T: 905-832-0911
F: 905-832-0624

For House League Inquiries: scores@vaughansoccer.com

All Other Inquiries: admin@vaughansoccer.com


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